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How to Host Virtual Events: Guide

From choosing the right type event to making sure you’re equipped with the necessary tools, there are several steps to take when planning to host an engaging virtual event. — Getty Images/Ridofranz

As more and more of our business activities move online, events are following suit. Virtual conferences and trade shows have been around for a while, but the influx of platforms that facilitate virtual events has only made this trend skyrocket. Virtual events help businesses avoid scheduling hiccups due to bad weather, canceled flights, or other unforeseen events that disrupt best-laid plans.

A successful virtual event takes careful planning and great communication. Here are some tips for hosting your next conference, panel discussion or webinar online.

Pick the right event

Not all events can be hosted virtually. Taylor Estes, President and CEO of Apple Box, an events planning agency, said that it’s important to make sure that going virtual

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Catastrophe Preparedness For The Small Business Owner

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Productive Video Meetings: Tips for Improvement

From creating an agenda beforehand to assigning roles to various employees, there are several ways to ensure that videoconferences are productive, effective and worthwhile. — Getty Images/ake1150sb

In a cross-industry survey by Harvard Business Review, 71% of managers said that meetings were “unproductive and inefficient.” Even when everyone is working in the same office, meetings can be a waste of time at best, painful at worst.

In situations where most of your team is working remotely, meetings are more necessary than ever to coordinate, communicate, and keep your team motivated. Video meetings are especially tricky due to bad connections, at-home distractions (like kids and pets), and the fact that people tend to talk over each other inadvertently.

When your team is working remotely, meetings will be more important than ever. Here’s how to make your video meetings count.

Get acquainted with video chat tools

There are plenty of free online

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Most Popular Webinar-Hosting Tools for Businesses

From sales meetings to Q&As, these seven tools will help your business hold successful webinars that suit your needs. — Getty Images/fizkes

If you’re looking for ways to stay connected to your employees and schedule virtual meetings with clients, the right webinar software can be a game-changer. Here are seven tools you can use for hosting webinars.

[Read More: Hosting a Virtual Event? Here’s How to Do It Right]


Zoom is a great option for businesses of all sizes. If you have less than 100 participants, then the basic webinar features are free for up to 40 minutes. If you anticipate needing to host meetings for more than 100 people, the paid plans start at $14.99 per month.

You can share your screen with attendees and enable private or group chats. Best of all, Zoom works seamlessly across all devices, and you have the option to record your meetings.

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Small Business Saturday

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